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University of California Santa Cruz
  • Position Number: 4073508
  • Location: Santa Cruz, CA
  • Position Type: Business - Management

PPD Operations & Facilities Manager

Location: Santa Cruz
Job ID: 51459


For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.

This position has the option to work a hybrid remote format (schedule to be determined), which requires a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work, as they would if they were working at the regular UCSC worksite.


UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.


UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 04-18-2023


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


The Department of Performance, Play & Design (PPD) is a multi-disciplinary, academic unit of the University of California Santa Cruz. It houses three degree-granting programs in Theater Arts, Dance, and Games & Playable Media. As part of the curriculum, the Department supports productions of plays, dance concerts, and other performances and installations.

More information can be found here:


Under the general direction of the Department Manager, the PPD Operations & Facilities Manager administers the production, equipment, and facilities budgets, oversees facilities and all technical aspects of PPD's curricular needs. The Operations & Facilities Manager is responsible for the development, implementation, and execution of policy, as determined by the Department Chair, for space use, budget, equipment and technical services. The position analyzes and develops proposals for future needs in these areas, provides direct supervision to four operations staff employees, and in general oversees the daily operations of PPD facilities. The position is also responsible for making sure the operations staff is fully in alignment with the Diversity, Equity, and Inclusion (DEI) mandates of the Department's commitment to racial justice, gender justice, equal opportunity for all, and decolonization.


Budgeted Salary: $73,850 - $92,000 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:
  • Full-time, Fixed
  • Percentage of Time: 100%, 40 Hours per Week
  • Days of the Week: Mon-Fri, occasionally a weekend or evenings per show/event needs
  • Shift Includes: Days, Evenings, Weekends

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 006141 (THEATRICAL PROD SUPV 2)

Travel: Never or Rarely


25% - Leadership
Supervise Operations Staff (Production Manager, Costume Shop Manager, Technical Director, Technology Supervisor). Design job descriptions, schedule and conduct interviews, hire staff employees in consultation with the Department Manager per Arts HR standards. Coordinate training of staff and student employees. Hire new Operations Staff, conduct performance evaluations of Operations Staff. Responsible for overseeing DEI training of all Operations Staff.

25% - Management
Coordination with Faculty, Directors and Stage Managers for Departmental productions, visiting artists, and other guests of our facilities. Review all scenic, costume, lighting, media, and sound designs for feasibility (both fiscal and engineering). Conduct meetings pertaining to this coordination (production meetings, postmortems, meetings of the Departmental Production Committee).

20% - Planning
Planning and Approval of Purchasing for productions, classrooms, shops, and studios. Oversee operations budgets and ProCards. Research and purchase equipment, services, furnishings, tools, and materials in compliance with policy and procedures; consult with faculty, liaise with vendors. Maintain up-to-date inventories of, and manage storage of, production assets (costumes, sets, lighting instruments, properties, hardware, and other materials).

20% - Facilities Maintenance
Management of, and supervision of maintenance for, all PPD facilities. Responsible for overseeing and maintaining safety protocols and disaster preparedness in all PPD facilities. Annually survey the facilities for maintenance/upgrade needs - liaise with faculty about maintenance and upgrades of classrooms and studios. Manage and execute all PPD work order requests. Manage all official PPD vehicles. Prepare classrooms and studios for use each quarter.

10% - Personal Development
Actively pursue opportunities to advance personal and professional knowledge relevant to the profession. Maintain familiarity with current technologies applicable to administrative systems. Undergo professional development, especially in the area of DEI, as appropriate.

  • Bachelor's degree in related area and / or equivalent experience / training
  • 3-5 years professional experience in one or a combination of any of the following areas: facilities management; supervision of operations; production of performance events, theatrical productions, installations, and/or conferences, or related area.
  • Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment.
  • Experience working with LGBTQ+ communities and working with people of diverse social, economic, and ethnic backgrounds, and varying levels of physical ability.
  • Experience in facility and budgetary management. Expertise in non-Western production forms, and in community as well as professional theater.
  • Good working knowledge of the Collective Bargaining Policy, practices, rules, regulations, etc., including safety rules and regulations.
  • Good verbal and interpersonal communication skills to communicate complex information and instructions to disparate constituencies.
  • Good problem recognition/avoidance/resolution skills.
  • Familiarity with how various elements of live theater and other events work together, including costumes, scenic design, sound design, electrics, properties, and academic assets.
  • Practical knowledge of installing interactive digital media, as well as theatrical drawings including CAD software (VectorWorks and/or AutoCAD).
  • Experience working with faculty in teaching, advising, consulting, and grading the work of students.

  • Practical knowledge of GSuite Applications (Gmail, Drive, Calendar, etc.) and Zoom.
  • Experience working with undergraduate college students.
  • Ability to recognize and complete shop maintenance projects as needed.

  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • Must possess a valid license to drive in the state of California.
  • Must possess CPR/First Aid/AED certification or have the ability to obtain it within 60-calendar days of hire.
  • Ability to work long periods of time at a computer with or without accommodation.
  • Ability to perform essential physical job functions.
  • Ability to do occasional work in confined spaces such as attics and trenches while bending, stooping and/or kneeling with the possibility of being exposed to live electrical circuits and machinery.
  • Ability to work in conditions of variable temperature/weather with possible exposure to strong, unpleasant odors, high levels of noise and vibrations, and exposure to dust and allergens.
  • The ability to ascend/descend ladders with or without accommodation.
  • Ability to conduct outdoor site visits, including use of required personal protective equipment, as required to conduct investigations, inspections, or view work in place.
  • Ability to sustain exposure to dusty, noisy environments and inclement weather as necessary to carry out assigned duties and responsibilities.
  • Ability to safely perform the physical requirements necessary in storing and moving materials. The ability to lift light to moderate objects up to 40 lbs., with or without accommodation.
  • The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
  • Ability to work occasional evenings and weekends as directed.
  • Ability to respond to emergencies after hours as necessary.
  • Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
  • Ability to work safely in areas where hazardous materials are present or stored.
  • Ability to wear a respirator in accordance with the California Code of Regulations Title 8, 5144.
  • Ability to wear proper safety attire (long pants, closed-toe shoes, etc.) and personal protective equipment common in a laboratory setting.
  • Ability to read signs and follow directions on labels that are written in English as well as ability to read and understand Material Safety Data Sheet (MSDS) and the proper use of chemical compounds.
  • Ability to travel to multiple work locations on and off campus.
  • Ability to maintain appearance and conduct suitable for working in a professional setting.
  • The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
  • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.


The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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